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Reminder: Proper Coding for EHS Restricted Purchases

on behalf of Environmental Health and Safety…

This is a reminder to all Fiscal Officers to use the appropriate Commodity and Object codes for all Restricted Equipment and Restricted Material purchases as follows:

EHS Restricted Equipment

Prior to purchasing a restricted item, complete the University’s Equipment Form. Commodity Code 940 must be utilized for all equipment noted below (exception: use 930 for Biological Safety Cabinets or other Clean Air Devices), along with one of the following Restricted Object Codes:   Continue reading

Revised Encumbrance Policy

Updated March 2013

The current University Carry Forward Policy allows a Unit/Organization to carry forward its Budget Balance Available/Variance up to a maximum of 2.5% of its Annual/Current Budget of University Supported accounts (Ledger 2).

The current Encumbrance Policy permits a Unit/Organization to carry forward its year-end, non-payroll encumbered Purchase Orders (P.O.s) into the new fiscal year. This holds true for all accounts. In addition, this policy allows University Supported accounts Continue reading